Back Office Assistant Real Estate

Right in the middle of real estate, plenty of responsibility and no two days the same. Will you grow with us?

What you will do

As a back office assistant you are an important link within our agency team. Most of your work revolves around our rental portfolio. You make sure the process runs well, administratively and organisationally, from the moment a property is listed until the tenancy agreement is signed.

That does not mean you only sit behind your computer. You are in daily contact with house hunters, tenants, property owners and colleagues, and you switch between different homes and projects all the time.

Our portfolio is broad and varied: from individual homes and high-end apartments to listed buildings and complete new-build complexes.

Alongside letting, you also work on the files of our sales and purchase department. That way you get to know different sides of the business and your role stays varied.

• Guiding rental files, and to a lesser extent sales files, from A to Z
• Listing and publishing properties on the various rental channels
• Preparing and checking property presentations
• Managing responses, registrations and viewing appointments
• Maintaining contact with house hunters, tenants and landlords
• Carrying out and processing screenings
• Preparing and drawing up tenancy agreements
• Keeping track of deadlines, actions and the progress of ongoing rental files
• Supporting move-ins, move-outs and handovers
• Supporting the sales and purchase agents administratively and organisationally
• Maintaining contact with clients and other parties involved
• Working together with colleagues at 365makelaardij, 365beheer and 365taxaties
• Spotting where processes could be smarter, faster or better

Who you are

Above all we are looking for someone who fits the way we work. You are accurate and organised, but you also enjoy the fact that all sorts of things come up during a working day.

You keep the overview when several files are running at once, you communicate easily and you get satisfaction from having everything properly arranged. You do not wait to be told what needs to happen, but see what is needed and pick it up yourself.

You do not have to know everything about real estate yet. Experience is a plus, but drive, accuracy and the will to learn the trade matter just as much to us.

• MBO+ or HBO level of working and thinking
• Preferably experience in real estate, property, letting or a comparable commercial or administrative role
• An accurate and structured way of working
• A proactive and customer-focused attitude
• Good communication skills
• A good command of Dutch and English
• An affinity with real estate
• Preferably you live in the Utrecht region

You do not have to tick every box. If you are sharp, like taking responsibility and get excited about real estate, we would like to hear from you too.

What we offer

• A varied role within a growing real estate company
• A suitable salary, depending on knowledge and experience
• A bonus scheme that rewards good results
• A pension scheme with a contribution from 365
• A lot of freedom and responsibility in your role
• Room to follow training and to develop yourself
• Opportunities to grow within 365makelaardij and the 365groep
• The opportunity to develop towards, for example, rental agent or another role in real estate
• A modern office and an informal atmosphere
• Regular team activities, outings and drinks
• And above all: enthusiastic colleagues who want to build something good together

About 365makelaardij

365makelaardij is part of the 365groep, which brings together real estate agency, property management and valuations. That is what makes us work differently from a traditional estate agency.

We have a lot of knowledge in house, we work for a wide range of property owners and we can support clients throughout the entire property process. For you that mainly means variety, interesting assignments and plenty of room to develop yourself.

We are growing fast, but we want to keep the short lines and the entrepreneurial culture. So you get a lot of freedom to organise your work, to think along about how things could be better and to develop yourself within the organisation.

Does this role appeal to you? Leave your details in the form below and we will get in touch soon. Acquisition in response to this vacancy is not appreciated.